Rewarding Opportunities

Are you passionate about making positive change while gaining valuable work experience? We have an important role for you this summer in transforming healthcare for our Guelph-Wellington community.

The Foundation of Guelph General Hospital (FGGH) raises money to support Guelph General Hospital. Our mission is to transform healthcare through giving. Funds raised by FGGH support patient care equipment for our Hospital, capital projects and other initiatives which support equitable and exemplary care at the hospital for the people of Guelph-Wellington. Sound interesting? Read on!

We are excited to be a recipient of a Canada Summer Jobs grant from the Federal Government, approved for 280 hours (8 weeks at 37.5 hours per week). Additional hours and/or extension may be possible. This position pays $17 per hour, with typical hours of 8.30 am to 4.30 pm. In accordance with the Canada Summer Jobs National Priorities, this position seeks to support young people who may face barriers to employment. Black, Indigenous and racialized youth are especially encouraged to apply.

If you have a passion for supporting your community and learning more about the charitable sector while working with a collaborative team, please review and consider applying today for this position.

The Administrative Assistant will support the implementation of the Tour de Guelph cycling event as well as support an array of fundraising, marketing and communication activities. In our fast-paced mission-driven environment, we aim to provide a well-rounded experience in non-profit administration.  This provides mentorship and exciting learning opportunities in donor service and healthcare fundraising.

Key Responsibilities

1. Event Co-ordination and Logistics:

• As part of the Tour de Guelph team, support all aspects of planning/execution for this fundraising/cycling event for over 700 community participants as well as corporate sponsors and vendors.
• Work independently on assigned projects and tasks, such as signage or follow up
• Communicate with volunteers and train them on assigned duties, including working closely with our Rotary partners
• Answer incoming questions and provide details to participants, sponsors and volunteers
• Assis with social media event promotion, including producing digital assets
• During the event, take responsibility for an assigned area, trouble-shoot and solve any issues in a timely way

2. Fundraising Support:

• Be a first point of contact for our Foundation office for incoming donor/client inquiries, face to face interactions to accept donations, responding in writing to general questions and providing professional and efficient customer service
• Learn our database and other digital tools to update and maintain accurate donor/client records
• Work on assigned donor stewardship projects such as donor recognition walls, plaques and impact reports
• Provide support to the team, including scheduling meetings in Outlook, booking rooms/spaces, managing donor correspondence, assisting others on projects or tasks

3. Communications & Marketing:

• Provide support to the communications and marketing team including developing digital and written content for social media, electronic newsletter, video production.

Required Experience and Skills*:

• A post-secondary student who is going back to school in September on a full-time basis.
• Education, volunteer or paid experience in communications, marketing or public relations or fund development is an asset.
• Strong communication skills – written and verbal
• Strong technological skills and familiarity with Microsoft Office Suite
• Ability to multi-task, prioritize and organize with an attention to detail

*Not everyone fits neatly into a box. Further in alignment with GGH’s values of compassion, inclusive, inspired, collaboration, and respect we value the new perspectives and skills that lived experience brings. If you have transferrable skills from other areas, and feel you can make a meaningful contribution to our work, please apply.

Together with Guelph General Hospital, we seek to create a healthier community for everyone.

Interested? Please send your cover letter and resume to [email protected] Please state Foundation Administrative Assistant in the email subject line. Application will be reviewed on a rolling basis until May 15, 2023.

As part of our commitment to the health and safety of patients, staff and our community from COVID-19, subject to any accommodation required by applicable human rights legislation, The Foundation of Guelph General Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada prior to their start date.

Are you a database wizard? Do you thrive on numbers, structure and consistency? Are you passionate about making positive change? We have an important role for you in transforming healthcare for our Guelph-Wellington community now, and in the years to come.

If you have a track record of database, operations and financial management in the charitable sector and are seeking a new challenge with a collaborative team, please review and consider applying today for this position.

The Manager, Database and Finance is a new position on our growing team, and is pivotal in realizing our strategic goal of optimizing our operational capacity. They will provide day-to-day supervision of gift processing and bookkeeping by leading our Donor Relations Coordinator. Reporting to the CEO, the Manager is also a member of our management group and will lead business intelligence for our team.

Above all, you will take a proactive approach to harnessing the power of our database, think like a fundraiser, and advise on how best to input and extract data for the benefit of our communication, prospecting and reporting needs. We’re seeking a mid-career professional, passionate about advancing the mission of The Foundation of Guelph General Hospital to transform healthcare through giving and interested in growing with us in the years to come.

The success of the candidate in this position will be in part determined by their collaboration with colleagues across the Foundation and wider hospital.

Together with Guelph General Hospital, we seek to create a healthier community for everyone.

Please send a cover letter and resume in confidence to [email protected] with subject line referencing the job title.  Applications will be reviewed on a rolling basis and are encouraged prior to May 12, 2023.

Key Responsibilities 

Database

• Provides leadership on the technology infrastructure and resources required to help the Foundation meet its current and future fundraising goals
• Leads new system development and implementation, ensuring quality, accuracy and confidentiality of data while adhering to compliance obligations
• Partner with team members to produce fundraising reports, queries, list-pulls, dashboards and data analysis that help us meet our business objectives
• Train and support our Foundation team on Raiser’s Edge and other systems (including writing and maintaining user guides and standardized procedures), and build in-house expertise
• Supervise gift processing and acknowledgement, providing back up support as needed and during peak times to ensure service standards are consistently met or exceeded
• Review and implement recommendations on our technology stack, including leading database clean up projects, refreshing and enhancing current data collection and integration, improve efficiencies by reducing manual manipulation of data, and expand capacity for digital fundraising
• Review current database and data management processes and identify opportunities for efficiency and improvement
• Provide benchmarking data and dashboards to inform decision-making

 Finance

• Monitor, develop and implement policies and procedures relating to gift acceptance, financial processing, gift agreements, designated fund tracking, donation handling, receipting and other areas as required.
• Works collaboratively with the CEO to develop and monitor our annual budget, prepare regular financial reporting and cash planning
• Oversee bookkeeping and ensure compliance, acting as back-up as needed
• Acts as a resource for the Foundation’s Finance and Investment Committee and board of directors as needed

 Operations

• Ensure compliance with relevant policies and legislation including and not limited to CASL, PCI Compliance, FIPPA, CRA etc.
• Contribute to annual business planning for the Foundation and monitor benchmarks to ensure revenue growth and program success.

Leadership

• Serves as member of the Foundation manager group, participating in developing strategies to achieve organization-wide goals and provide leadership to the team.
• With the manager group, devises strategy for fundraising projects and campaigns.
• Provides leadership for the Foundation team, and commits to living our organization values of collaboration, compassion, innovation, inclusivity and integrity.
• Sets annual goals for professional growth and development, in consultation with the CEO.
• Commits to staying abreast of community, non-profit and business trends and developments in order to inform our work, identify potential opportunities and keep up with best practices.

Required Experience and Skills*

• Advanced knowledge of Raiser’s Edge database and financial management
• Advanced computer literacy, and high level of proficiency in Quick Books, Microsoft Office Suite (especially Word and Excel) and other tools as required.
• Extensive experience with and knowledge of online fundraising platforms, and data integration.
• Excellent decision-making, analytical and problem-solving skills
• Commitment to highest levels of professional standards and ethics, and knowledge of charitable regulations.
• Passion for transforming healthcare through giving
• Demonstrated commitment to advancing equity, diversity and inclusion.
• Ability to work well under pressure, motivated by deadlines and measurable outcomes.
• University degree in business, accounting or other relevant field preferred or an equivalent combination of training and experience.
• Preference for 5+ years of progressive experience in Advancement Services, database management, non-profit financial management.

 Desirable Attributes and Competencies

• Self-starter who can think strategically and with imagination, who possesses a good sense of humour along with the ability to inspire others
• Ability to understand the needs and interests of internal and external stakeholders
• Track record working effectively in a fundraising environment
• Experience with capital campaigns, healthcare sector and knowledge of the Guelph community are strong assets.

*Not everyone fits neatly into a box. We value the new perspectives and skills that divergent experience brings. If you have transferrable skills from other areas, and feel you can make a meaningful contribution to our work, please apply.

What we offer:

Fast-paced, customer-service and mission-driven team environment. Occasional evening or weekend work such as events.  Hybrid work option for those who prefer it.

This is a regular full-time position, based on 37.5 hour of work, with the expectation that senior managers will flex their time to meet the shifting demands of the job to ensure a fulfilling balance of work/life.

Salary range is $59,884 to $73,495. Exact salary will be commensurate with skills and experience, and in accordance with internal equity and guidelines.  An excellent benefit package including a defined benefit pension plan is included within a healthy and respectful workplace, which provides equal opportunities to people with disabilities.

As part of our commitment to the health and safety of patients, staff and our community from COVID-19, subject to any accommodation required by applicable human rights legislation, The Foundation of Guelph General Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada prior to their start date.

Tour de Guelph is a cycling event in support of Guelph General Hospital and local Rotary projects through the Rotary Clubs of Guelph South and Guelph Trillium. Tour de Guelph relies on over 100 volunteers for its success. Interested? Learn more at https://tourdeguelph.ca/volunteer.